Tired of the paperwork pile-up?
Freight forwarders everywhere know that managing shipping documents manually is time-consuming, prone to errors, and simply outdated.
By automating shipping documents, you can reclaim hours of productivity, boost accuracy, and make operations as smooth as possible. Imagine reducing document processing time by 80%—that’s what WaveBL’s automated shipping documents can do for you.
Our platform centralizes, automates, and streamlines every aspect of document handling, from real-time data syncing to compliance checks. Let’s break down how WaveBL’s automation can keep your document management efficient and your operations running smoothly.
Centralized Document Upload and Tagging: Say Goodbye to Paper Clutter
Automated shipping documents start with a centralized system that allows you to upload and tag all types of trade documents in one place. Forget managing files across multiple platforms or hunting for the latest invoice—now, every document is organized and accessible.
WaveBL’s platform lets you pull in files from multiple sources—whether it’s your computer, email, or Google Drive—so you’re not limited to one method of organization. Imagine having a smart folder that keeps each document tagged and stored in a way that’s easily searchable.
With this centralized system, you can reduce the clutter and avoid the hassle of scattered documents, giving you time back and allowing you to focus on more impactful tasks.
Automated Document Generation: Let Your Data Do the Work
If you’re still handling shipping documents by hand, you know how tedious and error-prone it can be.
By automating the generation of shipping documents with WaveBL, you can say goodbye to hours spent filling out forms and copying information. With automated document generation, live data from existing files fills out shipping instructions, certificates, and other key documents automatically.
Our system pulls the data directly from your uploaded files, meaning each field is populated accurately and quickly. Whether filling in customer information, shipment details, or tracking numbers, this automation eliminates human error and frees your team to focus on more important tasks.
Letting your data do the heavy lifting means faster turnaround times and fewer corrections, keeping your operation on track without the typical paperwork pile-up.
Real-Time Tracking and Syncing: Stay Updated Without Lifting a Finger
The logistics industry runs on timing, and one delay can throw off an entire operation. With real-time tracking and syncing, your shipping documents always reflect the latest shipment status. If there’s a delay, change in arrival time, or port update, your documents will update automatically to ensure accuracy.
By pulling real-time data from your electronic Bill of Lading (eBL), our solution keeps your documents aligned with each stage of the shipping process. This feature not only reduces the need for manual updates but also helps your team and partners stay in sync, avoiding costly disruptions and keeping customers in the loop.
Full-Text Search and Instant Document Retrieval: Find What You Need in Seconds
There’s nothing worse than having to sift through endless files to find one piece of information.
Automated shipping documents include full-text search capabilities, allowing you to find any document or data point with just a few clicks. Whether you need a specific invoice, shipment detail, or certificate of origin, full-text search lets you locate it instantly.
Our solution maintains a comprehensive archive that’s easy to search, so compliance checks and audits become a breeze. Instead of flipping through paper records or scrolling through files, you have instant access to all your data.
With full-text search, staying organized and prepared is as easy as typing a keyword.
Ensure Compliance with Document Verification
Keeping up with international trade regulations can be challenging, and missing a step could lead to costly penalties or delays. That’s why our automated system includes AI-powered compliance checks that scan documents against the latest regulations.
As each document is processed, our tools identify errors, ensure version control, and verify that everything meets compliance standards. This reduces the risk of mistakes slipping through and gives you peace of mind that your documents are in order.
By automating compliance, you can prevent issues before they arise and keep shipments moving without a hitch.
Real-Life Benefits of Automation: Success Stories from the Field
So, what does this look like in action? Industry leaders in logistics have transformed their operations by adopting automated shipping document solutions.
Lloyds Bank: “With WaveBL, we reduced transaction completion times from 15 days to just 24 hours.”
RS Logistics: “Since onboarding with WaveBL, RS Logistics has completely eradicated the loss of valuable documents and threats of forgery.”
Savino Del Bene: “With WaveBL, real-time access to digital documents became a reality. Tracking and retrieval became efficient, reducing errors and delays associated with manual document handling.”
Asia Shipping: “WaveBL has been instrumental in not just smoothing transactions but revolutionizing them. We’ve seen faster clearance times, reduced errors, and easier problem resolution.”
These success stories showcase the real, measurable impact of automated shipping documents. Not only do these companies experience faster processing times, but they also achieve a level of accuracy and visibility that keeps their operations running smoothly.
Ready to Automate? Here’s Why It’s Worth the Switch
Switching to automated shipping documents isn’t just about saving time (although that’s a huge benefit). It’s about creating a more agile, accurate, and reliable logistics operation that can handle the demands of today’s fast-paced industry. Automation reduces errors, ensures compliance, and frees your team from manual tasks so they can focus on strategic work.
If you’re ready to see how automated shipping documents can transform your workflow, contact WaveBL today. Let’s make your operations smoother, more efficient, and future-ready.
